Career Opportunities

Job Description

JOB TITLE:                   Administrative Assistant

REPORTS TO:               Managing Director

SUPERVISES:                N/A

Job Duties and Responsibilities:  The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, knowledges, skills, and abilities detailed below; however, this list represents examples only and is not an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

1. Answer telephone, responding to routine inquiries about various animal-related questions, programs, events, and donations. 
2. Provide word processing (MS Word) and spreadsheet (MS Excel) assistance for all shelter functions to include the production of donor acknowledgment letters, special event correspondence, and Managing Director correspondence. 
3. Input contact information for donors, adopters, and volunteers into Pet Point and corresponding databases on a daily basis, or as needed.
4. Account for the daily deposit of adoptions, gift store sales, and donations. 
5. Monitor data entry performed by volunteers to ensure accuracy.
6. Assist Marketing and Development manager with marketing and fundraising events to include helping to set up for events, receiving guests and distributing nametags, serving food/beverages, assisting adoptable animals at events, and helping with cleanup. 
7. Perform various errands locally to pick up necessary items on an as needed basis. 
8. Maintain and order general office supplies for administrative office building to include maintaining all office equipment (i.e., photocopy machine, fax machine, and printers).
9. Open, date, and distribute all incoming mail. 
10. Provide assistance on special projects as assigned by the Managing Director. 
11. Complete all other duties and assignments as required.

Minimum Qualifications:

1. High school diploma or equivalent required, some college strongly preferred.
2. Current AL license and clean DMV record; use of own automobile to run occasional job-related errands. 

Knowledges, Skills, Abilities, and Other:

1. Skill and proficiency using MS Office programs (Word, Excel, Outlook, and PowerPoint).
2. Detail-oriented, strong organizational skills, and ability to prioritize and multitask.
3. Professional, courteous manner in interfacing with donors, potential donors, fellow employees, and the general public. 
4. Strong verbal and written communication skills.
5. Ability to type 50wpm+ with exceptional accuracy. 
6. Must be able to maintain confidentiality relating to shelter records. 

I have read and understand the above to be a general description of the duties of the position for which I have been hired.

_______________________________                                   ___________________________

Employee Signature                                                                 Date

Job Description

JOB TITLE:                   Humane Deputy

REPORTS TO:               Humane Officer

SUPERVISES:                N/A

Job Duties and Responsibilities:  The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, knowledges, skills, and abilities detailed below; however, this list represents examples only and is not an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

1. Locate, apprehend, and transport stray, sick, abandoned, diseased, and dangerous domestic animals.
2. Investigate complaints of animal neglect or cruelty, loose dogs, barking nuisance dogs, annoyance of animals, and damage to person or property.
3. Issue warnings, certifications, citations, and/or affidavits to pet owners who fail to comply with Alabama laws and city codes and ordinances.
4. Seize animals from homes where neglect and/or abuse is occurring.
5. Offer testimony in court regarding charges brought against pet owners for animal neglect or abuse.
6. Participate in shelter’s humane education program.
7. Complete all other duties and assignments as required.

Minimum Qualifications:

1. High school diploma or its equivalent.  A law enforcement background to include certification by the Alabama Peace Officers Standards and Training (APOST) Commission is a plus.
2. At least one (1) year of experience in the care and handling of animals.
3. Euthanasia certified or the willingness to become certified within a specified time frame.
4. Must possess a valid Alabama driver’s license and maintain a clean driving record.
5. Must be able to work on-call, weekends, and holidays.
6. Interest, willingness, and ability to work for the welfare of homeless animals.

Knowledges, Skills, Abilities, and Other:

1. Knowledge of or the ability to read and comprehend various state and city laws regarding the care, confinement, and control of animals.
2. Basic knowledge of types, species, and breeds of domestic animals.
3. Skill and proficiency using MS Office programs to include Word and Excel.
4. Ability to work as a team member in a team-based environment.
5. Ability to communicate and interact effectively and professionally with MHS management and staff and the general public. 
6. Ability to lift 75 pounds to shoulder height.

I have read and understand the above to be a general description of the duties of the position for which I am being hired.

_______________________________                                   ___________________________

Employee Signature                                                                 Date

Job Description

JOB TITLE:                   Operations Manager

REPORTS TO:               Managing Director

SUPERVISES:                Adoptions Manager, Intake Manager, Back Kennel Manager, Store      Manager

Job Duties and Responsibilities:  The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, knowledges, skills, and abilities detailed below; however, this list represents examples only and is not an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

1. Assist Managing Director in the pursuit of MHS mission and goals.
2. Direct all operations of the animal shelter to include adoptions, intake, back kennel, and store.
3. Meet weekly with managers of these areas to assess operations, provide guidance, recognize issues, and ensure compliance with MHS policy.
4. Interview, train and evaluate management personnel, including motivation and disciplinary issues.
5. Approve staff evaluations and hiring recommendations for assigned areas.
6. Ensure shelter areas to include adoptions, intake, and back kennel are operating efficiently and within budget. 
7. Keep Managing Director informed of all operations issues. 
8. Participate in special projects as needed, including annual fundraising events and employee development programs and events. 
9. Constantly evaluate overall operations of the organization and provide suggestions for improvement. 
10. Provide assistance as needed to other managers and shelter areas.
11. Complete all other duties and assignments as required.

Minimum Qualifications:

1. Bachelor’s degree in Shelter Management, Business, Animal Science, or closely related field.*
2. Minimum of six (6) years management experience.
3. Interest, willingness, and ability to work for the welfare of homeless animals.

*Additional relevant experience and/or proven management abilities can be substituted for education requirement.

Knowledges, Skills, Abilities, and Other:

1. Proven leader in operational analysis, policy enforcement, and personnel management. 
2. Ability to balance many tasks and be flexible in prioritizing workload. 
3. Strong organizational and supervisory skills. 
4. Ability to communicate and interact effectively and professionally with MHS management, staff, volunteers, donors and the general public. 
5. Strong written communication skills. 
6. Knowledge of basic human resources and industry issues.

I have read and understand the above to be a general description of the duties of the position for which I am being hired.

_______________________________                                   ___________________________

Employee Signature                                                                 Date

Job Description

JOB TITLE:                   Back Kennel Manager

REPORTS TO:               Managing Director

SUPERVISES:                Back Kennel personnel

Job Duties and Responsibilities:  The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, knowledges, skills, and abilities detailed below; however, this list represents examples only and is not an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

1. Supervise the operations and personnel of the Back Kennel to ensure the fulfillment of the goals and mission of the MHS.
2. Responsible for the hiring, supervision, discipline, and termination of Back Kennel personnel. 
3. Perform multiple inspections per day to ensure work is accomplished, animals are cared for, and Back Kennel is sanitary per MHS standards and procedures. 

4.      Supervise euthanasia to insure proper techniques are used. 

5. Monitor the general health of Back Kennel animals and insures proper medical care to include administering vaccinations. 
6. Search newspapers, posters, and local bulletin boards to locate lost animals’ homes while ensuring the public receives accurate information and friendly service regarding lost and found pets. 
7. Oversee the maintenance of the shelter’s grounds and parking lots to ensure they are clean, mowed, trimmed, blown off, and free of debris.
8. Maintain accurate files, records and statistics regarding Back Kennel animals, euthanasia, incident, and personnel data.
9. Prepares and maintains an annual budget for the Back Kennel.
10. Keep Managing Director informed of all Back Kennel issues. 
11. Provide assistance as needed to other managers and shelter areas.
12. Complete all other duties and assignments as required.

Minimum Qualifications:

1. Minimum of two (2) years supervisory experience.
2. EAU certified or the willingness to become certified within a specified time frame.
3. Interest, willingness, and ability to work for the welfare of homeless animals.

Knowledges, Skills, Abilities, and Other:

1. Knowledge of Microsoft Office programs.
2. Strong organizational and supervisory skills. 
3. Strong written communication skills. 
4. Ability to manage and remain within a specified budget.
5. Ability to balance many tasks and be flexible in prioritizing workload. 
6. Ability to communicate and interact effectively and professionally with MHS management, staff, volunteers, donors, and the general public. 

I have read and understand the above to be a general description of the duties of the position for which I am being hired.

_______________________________                                   ___________________________

Employee Signature                                                                 Date

Job Description

JOB TITLE:                   Humane Education Coordinator

REPORTS TO:               Managing Director

SUPERVISES:                Volunteers

Job Duties and Responsibilities:  The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, knowledges, skills, and abilities detailed below; however, this list represents examples only and is not an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

1. Instruct education classes about animals and their care, lead tours of the shelter, and make off-site presentations. 
2. Remain current in knowledge about domestic and wild animals, the natural environment, and other humane education related topics.
3. Develop, maintain, and update age appropriate humane education curriculum for Pre K-9^th grade.
4. Transport animals to and from off-site education and community events.
5. Develop working relationships with teachers, school administrators, girl/boy scout troop leaders, Sunday school instructors, and others to ensure humane education is being effectively marketed and offered to children throughout Montgomery County.
6. Coordinate the shelter’s children’s birthday parties program.
7. Ensure proper safety standards are maintained in working with children and animals at all times. 
8. Provide information for grant proposals and participate in presentations to potential donors, as needed. 
9. Prepare education-related articles for PetPause quarterly magazine.
10. Monitor education section of website, updating it frequently.  
11. Participate in shelter special events.
12. Complete other duties and assignments as required.

Minimum Qualifications:

1. High school diploma or equivalent.  Bachelor’s degree in Education strongly preferred.
2. Current AL license and clean DMV record.
3. Interest, willingness, and ability to work for the welfare of homeless animals.

Knowledges, Skills, Abilities, and Other:

1. Ability to make presentations to diverse groups of children and adults.
2. Ability to use positive techniques for handling disruptive people of any age.
3. Ability to drive large vehicles safely.
4. Strong verbal and written communication skills.
5. Skill and proficiency using MS Office programs (Word, Excel, Outlook, and PowerPoint).
6. Skill in handling animals.

I have read and understand the above to be a general description of the duties of the position for which I have been hired.

_______________________________                                   ___________________________

Employee Signature                                                                 Date

Job Description

JOB TITLE:                   Volunteer Coordinator

REPORTS TO:               Managing Director

SUPERVISES:                Volunteers

Job Duties and Responsibilities:  The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, knowledges, skills, and abilities detailed below; however, this list represents examples only and is not an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

1. Manage and maintain a successful volunteer program for the MHS. 
2. Maintain an active bank of volunteers to assist Operations Manager, Adoptions Manager, Marketing and Development Manager, and Store Manager with MHS programs.
3. Recruit, screen, select, and assign volunteers as needed to meet both long-term shelter needs and day of the event volunteers for fundraising events (i.e., Walk N’ Wag, Christmas gift wrapping, Dog-U-Tante Ball, etc.).
4. Conduct monthly volunteer orientations.
5. Create, publish, and distribute quarterly volunteer newsletter.
6. Periodically update/revise volunteer training information, policies and other forms and documents for the program. 
7. Update and maintain volunteer database and volunteer applications and ensure confidentiality is maintained for all volunteer information.
8. Recognize volunteer efforts, to include planning the annual recognition event for volunteers. 
9. Attend community events (volunteer fairs, outreach events) to promote MHS and recruit volunteers.
10. Prepare volunteer-related articles for PetPause quarterly magazine.
11. Maintain compliance with MHS policies and procedures. 
12. Provide assistance to other shelter areas and participate in MHS events as required. 
13. Complete all other duties and assignments as required.

Minimum Qualifications:

1. High school diploma or equivalent.
2. Experience managing volunteers, strongly preferred.
3. Interest, willingness, and ability to work for the welfare of homeless animals.

Knowledges, Skills, Abilities, and Other:

1. Excellent interpersonal skills and the ability to work with individuals from diverse backgrounds.
2. Strong verbal and written communication skills.
3. Skill and proficiency using MS Office programs (Word, Excel, Outlook, and PowerPoint).
4. Strong public speaking skills.
5. Detail-oriented, strong organizational skills, and ability to prioritize and manage multiple priorities.

I have read and understand the above to be a general description of the duties of the position for which I have been hired.

_______________________________                                   ___________________________

Employee Signature                                                                 Date